Description
Employment Status: Full-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Friday 8 am – 5 pm / 40 hours per week
Reports to: Pastor
Full-Time Benefits (Remove this if not applicable)
Benefits may vary based on employment status and location.
Summary:
The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, and HR functions.
Essential Functions
Accounting/Bookkeeping
1. Receipts and Accounts Payable
a. Oversee electronic donation (credit/debit card, online, ACH, etc) records and deposits and post to appropriate general ledger accounts.
b. Post all non-electronic donations deposits to proper accounts in the general ledger.
c. Ensure invoices and statements have proper authorization to be paid.
d. Prepare and print all checks for invoices or standing charges and obtain appropriate signature.
e. Post all payments to proper accounts in the general ledger.
f. Mail payments with proper attachments.
g. Monitor use of monies for different parish events.
2. Budget and Reports
a. Prepare annual budget in conjunction with the pastor, staff, finance council. and Archdiocese input.
b. Prepare monthly financial report for finance council and attend monthly finance council meetings to present finance report.
c. Monitor budget to actual performance
d. Close out the general ledger on a monthly basis.
e. Maintain weekly weekend Mass attendance and contribution reports and submit to Bulletin editor.
f. Prepare and file Texas Sales & Use tax form on quarterly basis.
3. Bank Accounts
a. Reconcile bank statements monthly.
b. Input Ministry’s bank account transactions into Accounting software.
c. Obtain Ministry’s financial report on a monthly basis.
d. Assist with Ministry account issues.
e. Provide Ministry personnel guidance regarding financial documentation.
Human Resources Duties
1. Employment & Payroll
A. Employees:
a. Post new job postings on appropriate data base.
b. Onboard new hires to include ongoing employment reporting.
c. Assist with and report Workers’ Compensation issues.
d. Update employment signage and disclosures.
e. Review and prepare payroll on a bi-weekly and monthly basis using payroll software and submit to payroll company for processing.
f. Prepare payroll general ledger entries; request check to cover payroll expenses.
g. Reconcile payroll company expense reports to payroll general ledger entries.
h. Keep all employees file information up to date to include benefit information.
i. Submit W2s to employees and/or ensure employees receive electronic forms.
B. Non-Employees (Contractors):
a. Obtain W-9.
b. Prepare and submit annual 1099s and the 1096 to IRS.
Other Requirements
1. Miscellaneous Duties
a. Attend meetings and workshops as required, i.e. staff meetings, etc.
b. Maintain memorial/wish list.
c. Chair scholarship committee.
d. Maintain water usage information and report to appropriate authorities.
e. Work on special projects and/or other duties as assigned by pastor.
f. Ability to establish and maintain effective working relationships.
g. Exceptional communication and collaboration skills.
h. Strong organizational and time management skills.
i. Ability to work in fast-paced environment.
j. Alway maintain confidentiality.
k. Support and upholds the philosophy of Catholicism and the mission of the parish.
l. Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
Requirements
Minimum Qualifications
This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.
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