Job Description

Administrative Assistant

Our client is seeking a reliable and detail-oriented Administrative Assistant to provide direct support to multiple professionals. This position offers variety, visibility, and the opportunity to work closely with leadership in a fast-paced, professional setting.

Key responsibilities include:

• Providing day-to-day administrative support to multiple professionals, managing competing priorities with accuracy and discretion
• Coordinating calendars, meetings, travel arrangements, and internal deadlines
• Preparing, editing, and organizing correspondence, documents, and presentation materials
• Serving as a professional point of contact for visitors, clients, and internal staff
• Assisting with tracking time entries, expenses, and basic billing support as needed
• Maintaining organized filing systems and ensuring confidentiality of sensitive information
• Supporting internal meetings and firm events, including ordering food and coordinating logistics
• Partnering with senior leadership on planning and executing internal gatherings, trainings, and celebrations
• Managing conference room scheduling and ensuring meeting spaces are prepared and stocked
• Taking a thoughtful approach to food ordering, balancing budget considerations, dietary needs, and presentation

Qualifications include:

• Bachelor's degree required
• 2-3+ years of administrative experience, ideally within law firm/legal industry
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• Professional, service-oriented demeanor with a high level of reliability
• Comfortable taking direction from multiple stakeholders and adapting to different working styles
• Ability to commute to Madison, NJ regularly and travel to NYC occasionally as needed

Additional details include:

• In-office five days per week during training; one remote day available after training period
• Working alongside a robust administrative support team

Perks include:

• Collaborative and supportive team environment
• Exposure to senior leadership and firm-wide initiatives
• Variety in responsibilities with opportunities to grow administrative skills
• Comprehensive benefits package

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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